Members of a college residence community bond through common habitation, and the objective is to further one’s education. A community environment is first and foremost the interaction of individuals, and the root of developing community is the individual student’s interaction with others. This living-learning community complements classroom learning and provides for holistic student development. Wartburg recognizes that its students are adults and must assume responsibility for their behavior. Mutual respect and consideration, coupled with an awareness and sensitivity to the needs of others, shape the standards for group living. Behavior that infringes on the rights of others or violates the standards of the college will be handled in an educational and developmental manner.
The following suggestions may help you adjust to living in the Wartburg College residence hall system:
- Try to get to know everyone on your floor/building.
- Be open — ask, listen, and discuss with other members on your floor.
- Treat others as your equals. Don’t give orders, make unreasonable demands, or expect favors.
- Respect others’ right to privacy. Don’t pry into private affairs.
- Be sensitive to other people’s moods.
- Remember that enjoyment of life in the residence hall will depend, to a large extent, on the consideration that you and other students demonstrate for each other.
Roommates play an integral part in your college experience. Communication is significant as you share a living space for relaxing, studying, entertaining, and sleeping. For the most effective and enjoyable use of your room, it is important that you and your roommate(s) work together to find mutually agreeable solutions when conflicts arise. Living with others requires some give and take on everyone’s part, but the lasting friendships and memorable experiences will be appreciated long after you leave Wartburg.
Student RIGHTS AND RESPONSIBILITIES
- Consider others’ right to read and study free from undue interference in their room. Unreasonable noise and other distractions inhibit the exercise of this right.
- Consider others’ right to sleep without undue disturbance from noise, guests of a roommate, etc.
- Consider others’ right to expect that a roommate and others will respect personal belongings.
- Consider others’ right to live in a clean environment.
- Consider others’ right to free access to their room and facilities without pressure from a roommate or others.
- Consider others’ right to privacy.
- Consider others’ right to host guests, with the exception that guests are to respect the rights of the host’s roommate or other hall residents.
- Consider others’ right for redress of grievances. Residence hall staff members are available for assistance.
- Consider others’ right to be free from fear of intimidation or physical and/or emotional harm.
- Consider others’ right to be free from peer pressure or ridicule regarding their personal choices.
- Consider others in the care of the building and common areas.
Information Desk, 319-352-8200
ITS Help Line, 319-352-8767
Student Life Office, 319-352-8745
Residential Life, 319-352-8260
Security, 319-352-8372 or 319-352-9999
Counseling Center, 319-352-8596
Noah Campus Health Clinic, 319-352-8437
Residence Hall Offices and Staff
The residence hall offices are utilized by the RAs during duty hours each evening. Each office has a variety of equipment and recreational supplies for residents to use, such as vacuums, kitchen utensils, tools, and games.
- Grossman Office — serving Centennial, Vollmer, Hebron, Grossmann, and Löhe. Located in Grossmann Hall, first floor near the West entrance.
- Clinton Office — serving Clinton, Founders, the Manors, the Residence, and Knights Village. Located in Clinton Hall, first floor north of the main lounge near the main east entrance.
RESIDENT ASSISTANT (RA)
Each floor/house has a returning student who lives with the residents, provides leadership and information, and assists the residents in creating an environment conducive to group living. The RA is responsible for articulating and enforcing college policies and procedures. The RA is trained to handle crisis situations, make appropriate referrals, and provide social and educational opportunities in the hall.
AREA COORDINATOR (AC)
The AC is a professional member of the residential life staff who lives in and administrates the residence hall, supervises the RAs, advises the hall council, and is available to all residents. The ACs work together to create and implement a comprehensive residential life program that includes the development of the RA staff, coordinating the programming efforts of the hall councils and Residential Life staff, and maintaining an environment that complements the learning that occurs in the classroom.
DIRECTOR OF RESIDENTIAL LIFE AND CHIEF CONDUCT OFFICER
The director supervises the residential life staff and coordinates the development of policies, programs, and services. Students are welcome to meet with the director to voice concerns and offer ideas for improvement and change.
Each hall/area has its own custodial team, supervised by Maintenance. Custodians are responsible for cleaning the bathrooms, hallways, and other common areas. Maintenance is also responsible for general upkeep and repairs of living spaces and common areas. If room or common space repairs are needed, please contact the maintenance staff in your building by completing work request forms found in the Residential Life offices in each area. Maintenance staff greatly appreciate residents’ cooperation in accommodating and accepting any brief inconvenience caused by their daily cleaning routine. Residents are asked to be considerate of their custodians, as well as other residents, in keeping their shared living space clean and pleasant.
As a resident of your halls, you are a participating member of the student government, a member with privileges and responsibilities. The extent to which members of the hall can plan and carry out activities and succeed as an organization depends upon cooperation. Residents are urged to attend and participate in hall council meetings. In this way, you will have an opportunity to have a voice in hall government, participate as a leader in group activities, aid in making decisions, and learn to work with others with similar interests.
Each residence hall floor/house contains its own community. Floor/house meetings are scheduled on a regular basis to discuss issues of common concern and to plan activities. Floor/house presidents direct the meetings.
The hall council consists of representatives from all the floors in the hall. It provides members an opportunity to participate in all phases of resident government. The council plans and facilitates hall-wide programs and assists with hall issues and concerns. Involvement in hall council offers the opportunity to meet other residents and do something positive for the hall while gaining leadership skills.
Residence Hall Services
Each hall/area provides study lounges, recreation areas with cable TV (in common areas; not in individual rooms or suites) and vending machines, kitchen facilities, and laundry rooms with dryers and coin-operated washing machines.
Routine repair and replacement work should be requested on forms available from residence hall staff. Call your RA or RHD for maintenance emergencies on your floor. If they are unavailable, call Campus Security. The RA or RHD will coordinate the appropriate response.
No storage of personal belongings is available in the residence halls. If storage is needed, the resident must make other arrangements. College furniture provided in your assigned room must remain in the room throughout the duration of your stay. Removal of college furniture at any time is a violation of the Student Code of Conduct.
Each residence hall is equipped with vending machines in the recreation room. Selections vary, but most contain beverages and snacks or candy.
Wartburg College’s Residential Network (ResNet) connects all residence hall students to the campus network and the Internet. ResNet enables access from each residence hall room to email, the college library online catalog, and the Internet. For more information on how to get connected to the ResNet, see www.wartburg.edu/resnet. It is recommended that you print the installation instructions for your operating system to assist you in getting connected. This site provides general troubleshooting advice as well as information on how to contact a ResNet technician for advanced problems or questions.
The college supplies a bed, desk and chair, dresser, closet, shades or blinds and window screens, and closet. In addition, the Manors, Knights Village, The Residence, Löhe Hall, and Grossmann Hall are furnished with carpet. The college’s furnishings must remain in the room at all times. The college does not allow the use of furniture in any way other than its original design and intent. If alterations are made, the college will not take responsibility for the student’s safety.
All full-time students must live on campus. Representatives of the Off-Campus Review Committee review all submitted applications for off-campus approval. Criteria that is heavily considered include the student being married, having dependents, living with a parent or legal guardian within 30 miles of the campus, and being 23 years old by Sept. 1. Other considered criteria include students who will have 4Y status and an anticipated graduation date of the year they are applying with a cumulative GPA of 3.0 or above. Applications submitted without meeting any of the aforementioned criteria are reviewed but rarely approved. Students who move off campus without permission will continue to be charged for campus room and board.
WARTBURG WEST HOUSING REQUIREMENT
If a student from Colorado living within 30 miles of Denver wishes to participate in the Wartburg West program, they can live at home and still be considered part of the official program. The student would pay the program fee, participate in all activities planned for the group (including the mountain retreat), classes, and the directors of the Wartburg West program would solicit their internship, student-teaching or social work practicum placement. If this student resides more than 30 miles outside of Denver, access to their internship, student-teaching, or social work practicum placement, as well as to classes and other group activities would be greatly impacted, so this new policy applies only to those within that radius.
The student would need to make this request as part of their application to Wartburg West so the college would not be holding a studio apartment for them. All other Wartburg West policies apply, including the refund policy should the student withdraw from the program.
ROOM CONDITION REPORTING
Room condition reports should be completed by the students when they move into their room. Students should walk around their room and any applicable shared space, noting any damage in the appropriate sections. Responses to this form will be used at the end of the year to asses any damage that may have taken place in the room during the students occupancy. If damage is present before moving into the room and it is not recorded, students may be liable to for any associated fees.
Students may request a room change after the first week of Fall Term. All room changes are done on a space-available basis. Applications are available from your RHD. Room changes cannot take place prior to permission from your RHD. All students who change rooms without permission will be charged $25 for improper check-out and may be required to return to their previous room.
A student contracts for a space, not a specific room. The Residential Life Office reserves the right to assign or reassign students. If, during any term, circumstances result in a student being in a room not fully occupied, the student must assume the responsibility of locating a roommate. The Residential Life Office will assist the student. If a roommate is not located within two weeks of when the under-occupancy began, the Residential Life Office may (1) charge the student the single room rate, (2) move the student to another room, or (3) move someone into the open space. Room change requests must be directed to appropriate residence hall director(s). In all cases, final determination of room assignment rests with the college.
Students occupying single rooms will pay a 30 percent surcharge of the regular room rate. Students occupying double rooms that are used as a single room for the term will pay a 40 percent surcharge of the regular rate. When the single room is requested, the single-room rate will be charged from the date the student begins occupying the room as a single. A student occupying a single room in a Knights Village apartment will be assessed a 25 percent surcharge of the apartment double-room rate.
OFF CAMPUS RELEASE
Wartburg College is a residential campus because of the holistic approach to education that the college takes. A great deal of learning occurs outside of the classroom. Experiencing and interacting with others different than you in the halls, living in an environment connected to academic excellence, and being a part of programs and activities are essential components to a Wartburg education. As a residential campus, the philosophy and expectation is that all students will live on campus for the duration of their academic careers.
Students interested in living off campus for any portion of the school year must apply for permission each year, regardless of their on- or off-campus status in prior years or if they meet any of the criteria for approval from the housing requirement. Applications are available in the Residential Life Office. Deadlines posted on the application are in effect and students who apply by the deadline will be considered for approval prior to those applying after the posted deadline. Off-campus approval is never guaranteed; permission will be granted based on recommendations from the Off-Campus Housing Approval Committee through evaluation of the criteria listed in the Housing Requirement section. Only those students with a cumulative grade point average of 2.5 or higher will be considered. The number of off-campus students is limited by the college’s commitment to provide a residential environment.
The Residence: The underlying philosophy of The Residence is that of
living-learning and service-learning environments in which residents come together as a community of scholars and servers to live within a framework that provides for both personal and social awareness. These halls are dedicated to service and interest-based educational topics. Acceptance into The Residence and Löhe is through an application and presentation process. Groups are chosen annually, on the basis of their proposals, by a committee made up of students, faculty, and administrators.
BREAK HOUSING (Vacation)
The residence halls close and are generally not available for occupancy during breaks. When leaving for vacations, students must close and lock windows, unplug electrical appliances, shut off lights, and lock the room door. It is important to note that during breaks, room inspections by Residential Life and Campus Security staff will verify that room vacancy procedures have been followed. Students will be notified of these inspections beforehand. Any policy violations may result in referrals to the student conduct process.
During Fall Break, Thanksgiving Break (if less than the full week), and Easter Break (if less than the full week), the residence halls will not close. There is no additional charge for staying during these break periods.
Students may request permission from the Residential Life Office to stay on campus during Christmas, Winter Term, and Tour Week breaks. If permission is granted, they will be allowed to stay on campus, generally in their permanent location. In rare instances, students may have to temporarily relocate to more heavily populated residence halls as a safety precaution. Additional room charges will be applied during these breaks.
Students must meet the following criteria to be allowed to stay over Christmas, Winter, and Tour Week breaks.
- The student lives more than 500 miles from campus.
- The student is required to stay for academic reasons — verified by instructor or academic adviser.
- The student is required to stay for a campus activity — verified by coach or adviser.
- The student must work on campus — verified by supervisor.
Wartburg recognizes students’ rights to privacy in their rooms. However, the college reserves the right to authorize entry of a student’s room under the following circumstances:
- When permission has been granted by the occupant(s).
- When maintenance requested by the occupant(s) or college personnel is being performed.
- For routine inspections of rooms for safety, health, and general upkeep purposes upon institutional initiative and preceded by 24 hours written or posted notice to occupant(s).
- When there is perceived imminent danger to the safety, health, or property of occupant(s) or to institutional property.
- If there is reasonable cause to believe that a student(s) is using his or her room for a purpose in violation of federal, state, or local laws or college regulations. “Reasonable cause” is defined as facts and circumstances sufficiently strong to warrant a reasonable person to believe beyond mere suspicion that the room is being used for such a purpose.
- During break closures, to verify if the break closure requests of all students leaving the halls has been followed accordingly, such as refrigerators being unplugged and windows being locked. Any policy violations noted during these inspections may result in referrals to the student conduct process.
The following procedures are designed to augment the college’s existing policy on “The Right to Privacy.” These procedures do not nullify the existing policy; they are designed to provide guidelines if and when the need to search a student’s room should arise.
To implement the aforementioned policy, the following procedures will be complied with:
- Involuntary residence hall room searches, except those conducted by the police with a legally obtained search warrant, must be approved by the Director of Residential Life and Chief Conduct Officer. Voluntary room searches apply only to that portion of the room the student giving search authorization has control over. Only hall directors and Campus Security, with a witness, may conduct a voluntary search, but they may include RAs as witnesses.
- All room searches, other than those performed by police officers, will be carried out by the college staff. When staff members feel such “reasonable cause” exists, they will complete a search authorization form, specifying the applicant date, room to be searched, occupants, facts and circumstances constituting “reasonable cause,” material to be seized, and names of two staff members who will conduct the search. If the vice president for student life feels such “reasonable cause” does exist, he or she will authorize in writing or by telephone an administrative search.
If, at any time in the judgment of the staff, the circumstances based upon the above statement of “reasonable cause” warrant immediate entry to the student’s room, the hall director may approve the search. After such an occurrence, the hall director should contact the vice president for student life as soon as possible. Such circumstances should be included in writing in the report filed with Student Life.
- Before a search is conducted, the occupant(s) should be: (a) given the reason for the search and material to be seized; (b) presented a copy of the administrative search form; and (c) informed that any material found may be used in a judicial hearing, in a court of law, or both. If the occupant(s) is not present, the searchers may use their discretion, depending on the urgency of the situation, in determining whether to enter the room.
- If, in the process of searching for specified material, the searchers should uncover other material indicating illegal activity or violation of college regulations, the material should also be seized. Once the specified material has been found, all search activity shall cease.
When the search is concluded, the staff should complete the search inventory form, specifying the room searched, names or occupants, staff members authorized to search, and detailed explanation of materials seized and ownership (Form B). This form, together with all materials confiscated by the staff member who is authorized to search, should be forwarded to the vice president for student life and assistant vice president for student life and director of residential life. Entry, search, and seizure by civil officers shall be governed by civil law.
Bedbug Decontamination Procedure
- Put at lease one complete set of clothing and one towl in washer and dryer and launder.
- Once this is clean and dried, place clean items in a plastic bag and close tightly.
- Take this bag and an empty bag into shower room.
- Before showering, place dirty clothes into empty bag and seal tightly.
- Take shower and wash hair.
- Once out of shower, put on clean clothes and put old bag of clothes and dirty towel outside door of dorm room.
DO NOT ENTER INFESTED ROOM AGAIN AFTER SHOWER IS TAKEN
You will be asked to stay with a friend until the room has been treated. If you are not able to find a friend who you can stay with Residential Life Staff will help you find a space to stay.
Preparing Your Room For Inspection:
- Clean your room and remove as much clutter as possible.
- Physical Plant Staff may need to go through drawers. If you have any items you do not want seen, please move them to another location in the room.
- it is not necessary to remove clothes from drawers or closets for inspection.
- Physical Plant Staff will be inspecting bed frames and mattresses. Please leave all bedding on the mattress. Staff will remove bedding layer by layer to conduct a thorough search.
- After inspecting the bed and surrounding area, it may be necessary to examine additional areas of the room.
We realize this is an unwelcome interruption in your life, and we appreciate your cooperation in the inspection of your room. If you have any questions, please feel free to call, email, or stop by your Area Coordinators Office. You may also contact the Physical Plant Office at 352-8318, if you have questions.
Preparing your Room for Heat Treatment
Following this pre-treatment checklist will help ensure a successful remediation:
- Remove all trash from recepticales and removew all loose debris that may blow around during treatment.
- Remove plants and animals, including fish tank plants.
- Remove, or place in refirdgerator:
- Candles, max items, crayons, soap.
- Cream and lotions, lipstick and other cosmetics that may liquefy.
- Pressurized cylinders, aerosol cans, paints, flammable chemicals, cologne and perfume.
- Chocolate, bottled alcohols, carbonated beverages, artificial sweeteners, vitamins and medications, fresh fruits and vegitables.
- Remove soft vinyl plastic items like vinyle records and VHS tapes to keep them from warping.
- Remove anything mountes to the wall with adhesive strips. Lose photos should be placed in a box and weighted to keep from curling.
- All cushions, frames, mattresses, cabinets and desks are to remain in the space to be treated. All drawers and doors should be opened and will be manipulated during the process to ensure successful treatment.
- Leave electronics, such as radios, TV's, stero systems, and computers in the area to be treated.
- Allow room to cool down naturally. WIndows may be opened immediately, but air conditioner or HVAC unit should not be turned on for two hours after treatment is complete.
- Do not turn on electronic equipment for two hours after treatment is complete.
- Musical instruments, such as guitars, may de-tune due to expansion and contraction.
General Hall Policies
All students are expected to conduct themselves as responsible members of the Wartburg community. Any student may confront inappropriate behavior, policy violations, and/or initiate judicial proceedings through the Student Conduct System. However, when confronting inappropriate behavior, it should be done with the utmost respect and cordiality.
At any time, if a student feels uncomfortable or unsafe in confronting inappropriate behavior, they should simply refer that activity to Residential Life or Campus Security staff.
Residential Life staff members have the responsibility to enforce college policy. Noncompliance or physical or verbal abuse of staff members will not be tolerated.
The following guidelines are designed to help students and organizations in their efforts to publicize activities in the residence halls.
- Advertisements to be posted in the residence halls must be approved. This approval may be obtained at a residence hall office or the Student Life Office
- All advertising in the residence halls must conform to the Wartburg Posting Policy
- A limit of one sign/poster per floor/house will be approved. The following number of signs/posters may be approved:
- Centennial Complex —12
- Clinton Hall — 8
- Grossmann Hall, Löhe Hall, The Residence — 18
- Manors — 8
- Founders — 3
- Knights Village — 1
These are not allowed unless you have a written statement from a medical doctor on file in Residential Life Office and the Noah Campus Health Clinic. Air conditioners must meet the following specifications to be permitted in the residence halls:
- Single-room units with BTUs between 5000 and 6000 with 110 volts and, if possible, energy efficient
- Window opening has maximum size of 23.5 inches high by 32.5 inches wide
Bicycles, skateboards, scooters, roller blades and roller skates may be stored in individual student rooms but may not be ridden in hallways. Bikes may not be kept or stored in lounges, hallways, stairways, or other public areas. Care should be taken in the storage of bikes to ensure that the room is not damaged. Campus Security offers free bicycle registration.
Bicycle racks are provided outside the residence halls and distributed throughout the academic buildings. While bicycles should be locked when unattended, it is not permissible to lock them to railings, trees, signposts, or anywhere they could hinder access by others.
If a bike is determined to be abandoned property, it will be disposed of after 30 days.
Hover boards are banned from campus due to the concern over batteries exploding. Hover boards are banned from campus until the battery and fire issue has been resolved.
BURNING CANDLES, POTPOURRI POTS, INCENSE, ETC.
This is not allowed in the residence halls due to fire hazard. Any candle with a burned wick will be viewed as a violation of policy. Soot may also build up on the walls of the room, which would result in fines for additional cleaning and painting at the end of the year.
COMMON AREA DAMAGES
In the case of loss or damage to a common area of the building — defined as those areas not assigned to an individual — the cost of repair and/or replacement may be assessed to each resident on a pro-rated basis. Residence hall staff will inventory the condition of the common areas of each building prior to occupancy of the building in Fall Term.
Study or lounge furniture is to stay in the studies or lounges. If it is found in student rooms, a charge will be assessed, and the furniture will be immediately returned. If the student is present when lounge furniture is found in their room, the student must return the furniture immediately or at an agreed upon time with the college personnel attending to the matter. If lounge furniture is found in a room where no one is present, that furniture may be returned to the lounge by the college personnel.
In the event the responsible individual(s) is not found, it is appropriate for the residents to pay such damages, because the floor or house as a community is responsible for the common areas adjacent to the rooms. It would not be fair or appropriate to charge future residents increased room rates because of these damages.
Residents are responsible for any damages, lost property, or unnecessary service costs caused to the residence halls through accident, neglect, or intent. When more than one resident occupies the same room and responsibility for damage or loss in the room cannot be ascertained by the college, the cost of damage or loss will be divided and assessed equally among the residents of the room.
Wartburg students are responsible for informing their guests of college rules and policies. Students are also responsible for the behavior of their guests and may be called upon to assist in dealing with inappropriate behavior on the part of such guests. Students are responsible for obtaining visitor parking passes for their guests if they bring a vehicle to campus overnight. Visitor passes are free. Review the visitation policy for additional information pertaining to permitted durations of stay and additional guest rules.
Activities such as skateboarding, water fights, bike or scooter riding, golf, basketball, throwing frisbees, water balloons, or balls, are not permitted in or near residence halls due to safety and noise concerns. Skateboarding, rollerblading, scooter or bike riding are not allowed on outside steps, stairways, or inside buildings. Special care should be taken in engaging in activities adjacent to the buildings.
A loft is defined as an elevated sleeping area constructed of wood or steel that is securely fastened into a single unit. Lofts may only be constructed in Centennial Hall, Hebron Hall, Vollmer Hall and the Manors. Lofts must conform to the following guidelines:
- Lofts must be free-standing and not attached to the wall, ceiling, or floor
- Lofts must be placed against a windowless wall and not constructed across an exit
- It is recommended for fire safety that a distance of at least 30 inches be maintained from the top of the mattress to the ceiling
- Lofts must be constructed using nuts and bolts or screws rather than nails
- Existing bedsprings and mattresses must be incorporated into the loft design
- Decorative coverings, tapestries, lights, fans, etc., may not be suspended from the loft or bunk
- Ladders are encouraged so that a student can safely get in and out of the loft. College furniture should not be used as a “step stool,” nor as a support for loft construction
- Lofts must be completely dismantled and removed from the halls at the end of the academic year. Storage space is not provided for lofts
- Original bed frames must be reassembled prior to check-out
- Students are responsible for any damage caused by the loft
The college will not take responsibility for any student injury or safety concerns associated with the loft while it is in the room. Removal and/or damage charges will be assessed to those who do not follow the stated requirements.
Sound equipment, such as radios, speakers, television sets should be played softly to avoid disturbing other residents. You are encouraged to use headphones during quiet hours. Under no circumstances may speakers be placed so that music is played out of the windows.
If you violate the guidlines, your privilege may be forfeited and your stereo or television set can be confiscated and stored for a determined amount of time established by the Area Coordinator or security officer.
Courtesy hours are in effect at all times and residents are expected to be aware that their actions and behavior affect other community residents. There should be no shouting, loud talking, loud music, TV, etc., that is disruptive to other residents.
Quiet hours are in effect Sunday through Thursday, 11 p.m.-8 a.m.; Friday and Saturday, 1 a.m.-8 a.m. Individual floors/houses may extend quiet hours if they so desire. During the final exam weeks, there is a 24-hour quiet policy.
Students are not allowed to paint their rooms or any common area of a residence hall.
For reasons of health and sanitation, pets/animals of any type, except fish and axolotls, are not permitted in any area of the residence halls. Fish-tank capacity may not exceed 30 gallons per room. Tanks are expected to be cleaned and cared for through appropriate care methods as recommended by aquarium professionals. Sink drains in the residence halls do not respond well to aquarium gravel. Disposal of aquarium gravel must take place in the garbage, not the toilets or the sinks.
In accordance with the Fair Housing Act, emotional support animals are allowed if deemed necessary after completion of the Emotional Support Animal application. For more information, visit the Residential Life Office or call ext. 8260.
RESIDENCE HALL ACCESS
Residence hall entrance doors, with the exception of Knights Village, are locked at all times. Students must use their Wartburg College ID card to gain entrance. Students have access to all residence halls using their ID card. Tampering with or propping open entrance doors is prohibited. The doors are locked with your safety in mind. Emergency exits must only be used for emergencies, and interior fire doors must be closed at all times. No one except for maintenance staff is allowed on roofs.
Wartburg College is committed to protecting the safety and property of the Wartburg College community while respecting the privacy rights of our faculty, staff, students, and visitors. Cameras provide a visual deterrent to crime, assist with overall security measures, and increase the potential identification and apprehension of person(s) who breach Wartburg College policies and/or commit criminal acts. The use of security cameras extends the ability of the Wartburg Safety and Security Office when officers are not immediately available. Cameras are not a guarantee of safety; however, they do serve as deterrents and can alert Security to potential danger. The primary use of surveillance cameras is to record images for future identification of individuals and activity in the event of violations of law or policy.
ROOM CARE AND CLEANING
Room care and cleanliness are the responsibility of residents. Rooms must be kept clean for health and safety reasons. Cleaning of common areas is done by housekeeping staff.
Residence Life and/or Maintenance/Housekeeping staff will do room quality checks monthly in the Manors, The Residence and Knights Village. A minimum of 24 hours’ notice will be provided. The intention of these quality checks is to verify cleanliness of living spaces, bathrooms and kitchens (where applicable) as well as compliance with college policy (i.e. all college furniture remaining in the rooms and no disallowed electronics or appliances present) and appropriate use of fire safety devices (checking connectivity and functionality of smoke detectors). Grossmann, Lohe, Clinton, Founders, Centennial, Hebron and Vollmer will have room quality checks performed once per semester. The aforementioned applicable reasons apply to these quality checks as well. Again, 24 hours’ notice will be given.
Break housing inspections, maintenance repairs leading to inspections, or other reasons for room entry don’t replace or lead to the cancellation of monthly or semester room quality checks. Room quality checks are in addition to break housing checks.
The Residential Life Office, while encouraging individual expression through room decorations, does have concerns for student safety and damage to college property. Accordingly, follow these guidelines before decorating a room:
Live Christmas trees are not permitted in student rooms due to fire hazard. Students should exercise caution when decorating. String lights shall be plugged in only when residents are present.
In accordance with Section 807 of the International Fire Code, students may elect to have decorations in their rooms as long as the following protocols are followed:
- All lights must be LED (light-emitting diode). No other type of lights is allowed (including rope lights)
- Lights may NOT be hung from the walls or ceilings
- Lights must plug DIRECTLY into the wall and not be connected to an outlet by an extension cord
- Lighted artificial Christmas trees are permitted as long as they are lit by LED lights
- Lights and extension cords cannot run under doors
- Lights may ONLY be on when there is someone in the room
- Doors may NOT be wrapped in paper. Only 25% of your door may be covered. (This includes door decorations, signs, white boards, etc)
- Residents should not hang items from their ceilings — this includes plants, sheets, netting, etc.
- Residents should not hang items from any sprinkler heads in the residence halls. Improper use of sprinkler heads or other components of any sprinkler system can lead to significant building and personal property damage that may result in personal remuneration for damages
- Wood paneling is not permitted
- Double-sided carpet tape is prohibited
- Students are not permitted to put nails, screws, or hooks into woodwork, walls, or ceilings
- Decals, bumper stickers, and contact paper may not be affixed to college property
- Adhesive devices other than blue painters tape are not recommended and may cause damage to paint and walls
- Dart boards and darts are not permitted in the residence halls
- If students have questions regarding the appropriateness of decorations, please contact the Area Coordinator
- Possession of stolen road signs or exit signs, barricades, or other public property is a violation of the law. Should discovery of such items occur, it can be reported to local authorities and/or be processed through student conduct
- Antennae and satellite dishes are not to be placed on the exterior of any residence hall
SALES AND SOLICITATION
The following policy exists to protect the rights of community members to privacy and personal security. Without reasonable regulation, residence hall communities could be subject to a constant barrage of individuals promoting aims of their own or their group.
- Sales/solicitation on residence hall floors are prohibited except by sanctioned student organizations with prior approval from Residential Life
- Student organizations may receive permission to use tables in designated public areas to solicit support for their organization or cause or to sell approved items
- An area is provided in each residence hall for the dissemination of flyers and public information. This information cannot violate the college’s advertising policy
- Some fundraising or purchase of services that benefit the residence hall community and that is done in connection with a residence hall program/activity may be permitted. Residence hall directors shall review and approve these activities
The Iowa Smokefree Air Act prohibits smoking anywhere on campus property, both inside buildings and outside. Smoking in vehicles parked on college property is also prohibited. Smoking is allowed only on public streets and on public sidewalks within city easement. Violation of the Smokefree Air Act is subject to monetary fines of $50 per occurrence. cigarettes, cigars, vape pens, and other forms of tobacco under provision of the Act are prohibited. Possession of pipes, hookahs and other smoking devices such as e-cigarettes or vapor cigarettes are prohibited. Chewing tobacco is permitted only in student rooms and outdoors.
Visitation hours in the residence halls are 8 a.m.-1 a.m. Guests may visit for a maximum of 72 hours at any one time. Non-students aren’t permitted to stay on campus longer than three consecutive nights, even if that guest changes their host. Visitors should always be accompanied by their host and should never have direct access to buildings or rooms through the use of Student ID cards or room keys. Wartburg College reserves the right to revoke visitation rights for specific hosts or visitors when the policy is abused and/or the visitation is negatively impacting the living-learning environment. Main lounges in the residence halls are not subject to these hours. Floors/houses may choose to restrict hours further.
Waterbeds or water furnishings are not allowed due to safe weight-load regulations.
Window screens are not to be removed or tampered with. Students who damage or remove their window screen will be assessed a $25 minimum charge. Windows may not be used to enter or leave the building, nor may materials be thrown from or into the window.
Emergency and Safety Procedures
Residents are responsible for their room key(s). Keys may not be given to other individuals. Students should contact their RA immediately when keys are lost. Lost keys will result in a lock change and a $35 charge per key.
If students are locked out, they need to contact their RA or the RA on duty to be let into their room. When RAs are not on duty, contact Campus Security.
THEFT AND LOSSES
The college assumes no responsibility for theft, damages, or loss of money, valuables, or personal property. Students are strongly encouraged to check with their family concerning coverage under their homeowner/renter insurance policy.
The best safeguard against theft is to always keep your door locked. Report all losses to a Residential Life staff member, who will assist you in contacting Campus Security and the Waverly Police Department. For purposes of insurance claims, it is recommended that a police report be filed with the Police Department.
Students are required to evacuate the building whenever an alarm sounds. Upon hearing a fire alarm, exit the building and call Campus Security to report the alarm or fire. Tampering with emergency equipment, such as fire extinguishers, fire alarms, smoke detectors, or emergency exit signs, is prohibited by state law and college policy. Fire drills and fire evacuation instructions for each floor or house are conducted at the start of the year. All students must leave the hall during a drill.
Open burning, including candles, is not permitted on campus. Hot plates, broilers, space heaters, ovens, or kerosene heaters are not allowed in rooms due to possible fire hazards. Failure to observe fire safety regulations may result in a minimum fine of $100 and a referral to Student Conduct.
WHAT TO DO WHEN YOU HAVE BEEN ALERTED BY THE ALARM:
- Evacuate the building immediately.
- Keep low to the floor if there is smoke in the room.
- Feel the metal door knob before opening any doors. If it is hot, don’t open the door. If it isn’t, brace yourself against the door, open it slightly, but if heat or heavy smoke is present, close the door and stay in the room.
- If you can’t leave the room, seal up the cracks around the door using sheets, clothing, or whatever is handy. Then hang an object out of the window (bed sheet, jacket, or shirt) to attract the fire department’s attention. If you have a phone present, call Campus Security at 319-352-9999 and report that you are trapped. Be sure to give your room number and location.
- If you are able to exit the building, call Campus Security at 319-352-9999 to report the alarm. Use an emergency phone, phone in a safe building, or cell phone if available. Don’t assume Campus Security knows of the alarm.
Firearms (including, but not limited to shotguns, rifles, handguns), air guns, Air Soft guns, Nerf guns, paint-ball guns, pellet guns, water guns, bows and arrows, ammunition, explosives (includes fireworks), incendiary devices, blade weapons (swords, sabers, knives, etc.) and other deadly weapons are prohibited on campus. There are three exceptions to this policy. Law enforcement officers, on campus in performance of their duties, are permitted to possess firearms. Students who hunt may store firearms and archery equipment in the Campus Security office for safekeeping and to check in and out when going hunting. Prior coordination is required, as a Campus Security escort is mandatory between the Campus Security office and the campus boundary when checking in or out hunting and gaming weapons. Students and faculty/staff may bring antique or special weapons or replicas of those weapons as part of a class, show, or display. When not being used as such, they must be secured in the Campus Security office. A Campus Security escort is mandatory in these cases as well.
Violation may result in law enforcement involvement. For example, the city of Waverly has an ordinance that prohibits shooting air soft guns inside the city limits (104.4.11) that typically requires a mandatory court appearance and a monetary fine. Wartburg College works in collaboration with local authorities.
The capacity of the electrical system in the residence halls is limited. Overloading those systems can present fire and safety hazards. Use of electrical “octopi” (multiple-head plugs) to obtain a greater number of outlets can overload circuits and cause fire.
The use of light extension cords should be kept to a minimum. It is recommended that students purchase a UL-approved multiple outlet with its own fuse. Extension cords may not run under carpets, between room furniture, or be hung from ceilings.
Refrigerators are not to exceed 5 cubic feet or 1.5 amps. Reasonable standards of sanitation must be followed. Refrigerators must be plugged directly into the wall outlet or into a UL-approved, three-prong, grounded extension cord containing its own fuse. The refrigerator must be kept in open view and not placed in a closet or other enclosure that restricts adequate ventilation.
One microwave oven, not to exceed 1.5-cubic-foot capacity or draw more than 750 watts, is permitted per student room. Microwaves must be plugged directly into the wall outlet or into a UL-approved, three-prong, grounded extension cord containing its own fuse.
Whenever possible, the college encourages the use of the most energy-efficient appliances (Energy Star).
Things to Consider Bringing to the Residence Halls
- Linens — 80-inch twin XL sheets. (All college mattresses are extra-long 80" twin) pillowcases, pillows, blankets, comforter, and mattress pad
- Laundry bag or basket
- Desk items
- Ironing board
- Clothes hangers
- Alarm clock
- Desk lamp
- Smart Television (bring streaming service boxes like Apple TV, Amazon Fire TV, etc. if not a smart TV)
- Refrigerator (5 cubic feet or less – one per room, bedroom where applicable)
- Microwave (1.5 cubic feet or less – one per room, bedroom where applicable)
- Floor coverings (rugs, carpets)
- Fan (Centennial, Hebron and Vollmer are not air-conditioned)
- Bulletin board/white board
- Plastic drawer storage units
- Laundry detergent/softener
- Sports equipment
- Shower caddy and flip flops for the shower
- Art and craft supplies
- First-aid including ibuprofen, thermometer, band aids, cold remedies
- Sewing kit/safety pins
- 3M Command adhesive strips/hooks (poster size)
- UL-approved extension cords and surge protectors with own fuse and fewer than seven outlets.
Things that should not be present in residence halls
- Pets (except fish in a 30-gallon tank or smaller; no piranhas)
- General, uncertified extension cords, multiple plug adapters and surge protectors with more than six outlets
- Candles and incense (prohibited for safety reasons)
- Air conditioners (unless you have a documented medical need on file with the Residential Life Office)
- Toasters, toaster ovens, electric skillets, hotplates, George Foreman grills, space heaters, Pizzaz pizza-maker, and other electrical appliances with exposed heating elements (fire hazard). In general, any appliance with an open, exposed heating element and without an automatic shut-off is not to be used. *There are exceptions to this policy in Knights Village. Speak to your Area Coordinator if you need clarification.
- Guns, knives, fireworks, and other weapons
- Wireless routers (All halls are wireless and additional routers can be detrimental to the signal)
- Duct tape, masking tape, nails, or thumbtacks intended for hanging wall items
- Halogen lamps and multiple head spider lamps (fire hazard).
All types of explosives, including explosive ingredients with potential to create an explosive, are prohibited on campus. Explosives include, but are not limited to, firecrackers and fireworks, gasoline, and any combustible materials. Grills are not allowed inside residence halls. Compressed tanks that contain fuel for gas grills may not be stored on campus. Students found possessing or using any type of explosive will be fined a minimum of $50. Other sanctions in accordance with the Social Conduct policy may be applied.
IF YOU DISCOVER OR SUSPECT A GAS LEAK:
Contact Campus Security immediately (319-352-9999).
HOW TO LEAVE THE BUILDING:
- Go to the nearest exit or stairway. If the nearest exit is blocked by smoke, heat, or fire, go to another exit. Close all doors behind you.
- Go to a higher floor; find a window and signal for help if you enter a fire stair and find it blocked below you.
- Go back to your room if all exits are blocked. Close the door, wave something out the window, and shout for help.
- Move quickly in a crouching position to the nearest clear exit if you are trying to escape through a smoke-filled room or corridor. Place a wet towel or wet cloth over your head and face. Breathe through the wet towel by taking short breaths through your nose. Cover your body with something that can be easily discarded if it catches fire.
- Stand clear of the building after evacuating. Emergency apparatus will be maneuvering around the building. Stay away from the main entrance.
- Follow the directions of emergency responders and residence hall staff.
Always try to remain calm. Never try to re-enter a burning building to try to save personal possessions.
Iowa is prone to severe weather in terms of tornados, strong winds, hail, flooding, and blizzards. Always be conscious of existing weather conditions. When the National Weather Service announces a storm watch, announced when conditions are conducive for severe weather, monitor the weather through radio, TV, or the Internet. When a weather or storm warning is issued, immediately:
- Take cover in the basement or lowest level of your residence hall or the nearest building you are in. If you are in Knights Village, go to the ground floor of the Centennial Complex. The next best protection may be found on the lowest floor or an interior corridor. Avoid window areas and corridors of one-story buildings.
- The severe weather take-cover signal is a steady blast or tone for three minutes. Listen to the radio for the “all clear” announcement or wait for Campus Security or public safety officials to inform you it is safe to leave the shelter. Be sure to cooperate with all directives from the residence hall staff and Campus Security. Never use the fire alarm for notification of a tornado or storm.
- When time allows, Weather Service and city tornado warnings are also announced on WartburgAlert, Wartburg College’s primary means of notifying the campus community of an emergency or catastrophic event that may affect safety or welfare. Click here to sign-up for WartburgAlert. (Register by selecting the WartburgAlert link on the left selection tab and then select the Create an Account option.)
IN LIFE-THREATENING EMERGENCIES, CHECK THE PATIENT’S AIRWAY PASSAGE, BREATHING, AND CIRCULATION AND CALL 911.
Emergencies that are not life-threatening should be referred to Noah Campus Health Clinic (319-352-8436). Clinic hours are:
Mondays: 8:30 a.m.-6 p.m.
Tuesdays through Thursdays: 8:30 a.m.-5 p.m.
Fridays: 8:30 a.m.-4 p.m.
For care after hours, the Walk-In Clinic at Waverly Health Center provides high-quality medical care for routine or urgent medical conditions. Hours at the Walk-In Clinic are Monday through Friday, 5-8 p.m., Saturday and Sunday 11 a.m.-7 p.m. and holidays 10 a.m.-2 p.m.
Care is also available at the emergency room at Waverly Health Center 24 hours per day, 7 days per week.
Although Wartburg and the City of Waverly are considered relatively safe places to live, it is important for students, as well as the members of the community, to take responsibility for their own safety and well-being. Crime prevention is essentially being aware of your environment and avoiding those situations that could make you vulnerable to crime. We strongly encourage students to use common sense and take steps to ensure the safety and security of their belongings, themselves, and others. Some suggestions:
- Lock your door and carry your keys. Do not leave your keys (or any valuables) in your mailbox.
- Do not open your door to strangers or let strangers into a hall.
- Do not prop doors open. (Doing so may result in a student conduct referral)
- Do not give your name, address, or phone number to strangers.
- When going out, let your roommate, a friend, or your RA know where you are going and when you expect to return.
- At night, travel in well-lit areas. Don’t take shortcuts through dark or deserted areas. Avoid walking alone. If you feel unsafe at any time, contact Campus Security at 319-352-9999 requesting an escort or if necessary, pick up an emergency phone.
- Do not keep large sums of money or items of high monetary value in your room. Avoid advertising your valuables. Keep them out of sight in your room.
- Keep a record of the serial numbers of your personal possessions.
- Don’t carry large amounts of cash.
- Never lend your keys to anyone. (Doing so may result in a student conduct referral)
- Follow fire safety regulations and be careful when using appliances in your room.
Residence hall staff and Campus Security are concerned about your safety and security. They can help if you have a problem with theft, harassing phone calls, etc. Each residence hall has a staff member on duty every evening. The RA on duty is the person to contact if you need assistance and the RA on your floor is not available.
Posting and Symbolic Expression Policies
In the spirit of Wartburg College’s mission to develop students’ leadership and learning so that they can be civically engaged individuals, the following posting policy has been developed. Signs that are in alignment with the College’s Symbolic Expression Policy (link) may be posted in student rooms, including on windows and residence room doors. For example, a sign supporting the campaign of a candidate for public office would be appropriate to display. However, messages in violation of the Symbolic Expression Policy will be removed. Similarly, recognized student organizations may post signs supporting candidates, issues, and platforms, so long as the endorsement by the organization does not purport to be an endorsement by Wartburg College.
Symbolic Expression Policy
The Wartburg College community is committed to creating and maintaining a mutually respectful environment that recognizes and celebrates diversity among all students, faculty, and staff. We value freedom of expression as it leads to learning and the broadening of one’s perspective. Expressions of hate and oppression discourage the free exchange of ideas that promote learning, for they marginalize voices and create hostile and unwelcoming environments. Given that, symbols of hate and oppression are not permitted on campus, unless they are utilized for the purpose of teaching, college-approved art, or for educational or historical displays. Symbols of hate expressly forbidden include, but is not limited to, the confederate flag, swastikas, and the presentation of slurs related to race, sexual orientation, gender, religion or other identities. The display of the symbols of hate is prohibited from all Wartburg College events and properties, including but not limited to: offices, storage rooms, classrooms, dining areas, lobbies, lounges, residence hall common areas, and all areas in public or plain view. This includes, but is not limited to, depictions of such expressions of hate on bumper stickers, clothing, and other apparel. When questions arise as to whether an expression is a symbol of hate, the Student Life staff will empanel three College employees to decide. Appeals of their decision may be directed to the Dean of Students. The decision of the Dean of Students is final and there are no further appeals.