Student Organization Policies
Student Organization Policies
Wartburg campus organizations extend learning from textbooks to real-life situations. By becoming involved with campus organizations, students gain skills in leadership, problem solving, goal setting, public relations, community service, and creativity. Involvement in one of nearly 100 campus groups and organizations will help you develop career skills, learn to work with others, put ideas into action, and experience personal growth.
Organizations are divided into academic, broadcasting and publications, campus ministry, honor societies, performing arts, service and interest, and athletics and recreation. An involvement fair is held at the beginning of Fall Term, but students are welcome to join organizations at any point during the year. The director of campus programming can assist your search for the campus organization that best fits your needs or help you start a new organization.
The Office of Student Life is responsible for providing programs, services, and activities in an environment that contributes to students becoming socially responsible global citizens. Its goal is to provide quality campus life experiences that enhance the learning and development of all students. In reflecting on this goal we have determined that date and service auctions are inappropriate activities for student groups, clubs, and organizations at Wartburg College.
Wartburg College restricts the number and type of student-run sales and solicitation activities (fundraising projects) directed to students and others in the Wartburg community. Only recognized student organizations and department-sponsored student groups (including class projects) may engage in fundraising projects, after completing the Sales and Solicitation Form in the Student Organization Guide. Such activities are subject to approval by the Student Life Office and are restricted to specified public areas. Outside vendors or agencies will not be authorized to sell goods or services, be present on campus, or solicit funds unless sponsored by a recognized student organization or department-sponsored group. The sponsoring student organization or department must have a representative present for the duration of the visit.
Individual students may not conduct sales or solicitations on the campus for any purpose.
Events that are based upon social gambling (raffle, bingo, etc) must be registered with Wartburg College and the Business Office. For each event, the organization must complete a Gambling TaxReport, available in the Student Organization Guide. This form must be completed in advanceof the date of event and may require follow-up information. All gambling activities are subject to statesales tax under Iowa law. Therefore, the organization will be responsible for any sales tax incurredfrom the event. Remember, advisors to student groups are considered mandatory reporters. Thismeans that if a student mentions an act of violence against them, the incident must be reported toSecurity (names do not necessarily need to be mentioned, but are helpful).
Only ONE poker tournament (i.e. Texas Hold ‘Em) can be held by Wartburg College and itsorganizations per year. Poker tournaments have different regulations associated with social gamblingactivity than other types of gambling activity and therefore make the events more limited. When prizes are offered for poker tournaments, all prizes must be merchandise or in the form of giftcertificates. No cash prizes are allowed. Must report amount which organization-hosting event received (to Business Office).
Student organizations, once recognized by the college, are able to reserve campus space as available. To do so, contact the event and scheduling coordinator (ext. 8286). Please know the following:
If you are interested in reserving the Chapel Commons, work with the event and scheduling coordinator (ext. 8286).
If you are interested in reserving the Diers House, contact the Student Life Office (ext. 8260).
Reserving Neumann Auditorium and McCaskey Lyceum
Neumann Auditorium seats 1,092 people. McCaskey Lyceum in Saemann Student Center seats 226 with theatre seating and up to 294 with additional chairs. Reservations for either are made through the event and scheduling coordinator and at that time must specify technical requirements like sound, lights, equipment, and staging. All technical needs, including set-up and tear-down, are at an hourly cost, and groups must provide an account to be charged at the time of the reservation. To prevent confusion, please submit a copy of the contract and rider so the technical team can spot potential problems.
Students not affiliated with a recognized student organization but wishing to reserve a campus space may use the following:
Space is limited and available on a first-come basis.
Wartburg College recognizes that students have relationships with numerous community businesses and organizations. Those relationships may result in sponsorship opportunities for recognized clubs/organizations. Sponsorship, as defined by Merriam-Webster, indicates a partnership that results in “a return” for that gift. In an attempt to better track the gifts being given to the college and the expectations of those returns for sponsorship, a process for securing sponsorships is outlined below:
Regarding promotion of an event or organization initiative that sponsorship was secured for, the following must be considered:
This policy aligns with the college advertising and posting and solicitation policies. All three policies should be reviewed when considering sponsorship for an event or initiative.