Business Office

After financial aid has been applied, students and their families have several options for paying any remaining balance on their student billing account. We invite you to contact our office to discuss and determine which payment option(s) are best for you and your family. To ensure the timely receipting of all payments to students’ billing statements, please include the student’s Wartburg ID number and name.

To calculate an estimate of your academic year cost, use the net price calculator tool.

Graduate student billing is for tuition only unless the student will be living on campus, in which case room and board charges will be applied. Students in master’s degree programs can apply for federal loans. Please contact the Financial Aid Office if you plan to apply for these loans.

Students are billed monthly around the 15th and payments are due the following month around the 10th. There are exceptions to these dates for Flywire (1) users who prefer a monthly interest‐free payment plan. Once the payment plan has been established, payments are withdrawn automatically from the specified account. Students can view their monthly billing statements within My.Wartburg via CASHnet (2). Students will receive notification to their Wartburg email when monthly statements are ready to view. Paper bills are not mailed.

Students in the Graduate Leadership Certificate and Master of Arts in Leadership will begin their coursework in the summer.  Wartburg does allow for payment options during the summer term.  Your first bill will be generated approximately June 15.  You will have an option of paying the full amount in July or dividing the payments between July and August without finance charges.  For those who will be utilizing the monthly payment plan (Flywire) for Fall Term, it will be important to have your summer balance paid by July 24; otherwise, the summer balance will be automatically included with the fall tuition as part of the payment plan resulting in higher fall payments. Also, please note tuition charges cannot be delayed due to employer reimbursement.

Two Payment Options

1. Flywire – Monthly E-payment Plan
Wartburg College has partnered with Flywire to provide students a secure and easy way to set up an interest‐free monthly e-payment plan. This payment plan is designed to help families spread out the remaining balance due into three‐five equal payments per term. There will be a $30 non‐refundable setup fee per plan. Students can add an authorized user (such as a parent/guardian) to the plan. Enrollment will open mid‐July for Fall Term, with payments due August 5 – December 5, and then open again mid‐December for Winter/May terms, with payments due January 5 – May 5. Once enrollment opens for the term, emails with sign‐up information, will be sent to students. Finance charges are waived for the duration of the payment plan period. If the student account cannot be paid in full by the due date of each term, and/or paid with a loan, it is strongly suggested that you consider the monthly payment plan.

2. Transact
Wartburg College’s online billing and payment system. It allows students to view billing statements and make electronic payments via credit/debit card and electronic check (ACH).

Billing & Due Dates

Students that exit the College are categorized as “prior students” for student account purposes. Prior students will continue to have access to CASHNet and their Wartburg email address for at least 90 days from their official exit date. Statements for both their unpaid student account and/or McElroy/Henkel Loan will be mailed monthly around the 5^th business day of each month to the address on file. If a student would prefer to have their statement emailed, the student may contact the Business Office to make these arrangements.

Unpaid Student Billing Account
If a student exits the College with an unpaid student account balance, an email will be sent from “Wartburg Student Accounts” to both the student’s Wartburg and personal email addresses providing them with a link to make a one-time electronic payment or to set up a monthly electronic payment plan via Flywire. Students may also pay via cash or check in our office or mail payments to: 

Wartburg College
Attn: Business Office
P.O. Box 1003
Waverly, IA 50677-0903

Monthly finance charges will continue to accrue until the balance is paid in full or sent to collections. Diplomas and transcripts will not be released until the student’s account balance is paid in full.

If a prior student’s student account balance is not paid or a payment plan has not been established within 90 days of exiting the College, the student’s account will be sent to a third-party collection agency. Collection fees will be added to the remaining balance, as per the Student Payment Agreement. Once sent to collections, students will need to make payment arrangements with the collection company.

Unpaid McElroy & Henkel Loans
A payment plan and amortization schedule establishing payment due dates, monthly payment amount, and monthly interest charges are provided during the loan process. Payments can be made via cash or check in our office or mailed to our office. Loan payments should not be made via CASHNet.

If payments become 90 days past due, the loan account will be sent to a third-party collection agency. Collection fees will be added to the remaining balance, as per the Student Payment Agreement. Once sent to collections, students will need to make payment arrangements with the collection company.

Diplomas will be released for graduation providing loan payments on the account are current and no other diploma holds exist on the student’s account. Transcripts will be released once the loan balance is paid in full.

Contact the Business Office at (319) 352-8411 or businessoffice@wartburg.edu with any questions or information regarding your prior student account.

A student’s billing account is the responsibility of the student, and all billing communications are addressed accordingly. It is important to review and understand the information that appears on your student billing statement to make accurate, on-time payments.

There are two ways to view your student billing statement:

• My.Wartburg.edu – This statement displays current student billing activity to-date.
• Transact – This statement is static and displays student billing activity only for a set billing period.

Reports

Narrative Reports